NAME AND PURPOSE
A. The name of this organization shall be the Government Finance Officers Association of New Jersey.
B. The purpose of this Association shall be to:
1. Train governmental finance professionals pursuant to the certification program as established by the State Legislature.
2. Study problems affecting governmental finance and make recommendations for their solutions.
3. Review legislation affecting the financial administration of governmental units.
4. Promote in-service training programs for government finance employees.
5. Cooperate fully with the projects and aims of the Government Finance Officers' Association of the United States and Canada.
1. Notification – Any method of communication including but not
limited to electronic transmission, fax, telephone, e-mail, web-site,
mail by the U.S. Postal Service, or newsletter.
2. At Large – Any place in the State of New Jersey
3. Fiscal Year – October 1st of the current year to September 30th of the following year.
MEMBERSHIP AND DUES
A. Regular Membership may be granted to
all public officials regularly engaged in the area of governmental
finance. Each regular member present at the Annual Meeting shall be
entitled to one vote.
B. Retired Membership may be granted to
all regular members who have retired or spouses of deceased regular
members. Such members shall have all rights and privileges in the
Association except to hold office or be entitled to vote. A member is
considered retired if they collect a state pension.
Membership may be granted to persons engaged in providing services or
products necessary to the financial management of governmental
jurisdictions. Such members shall have all rights and privileges in the
Association except to hold office or be entitled to vote.
Honorary Membership may be granted for life by the Association at its
annual meeting on recommendation of the Executive Board to persons who
have made an outstanding contribution to the advancement of government
finance or accounting so that their efforts deserve public recognition.
Such members shall not be required to pay annual dues or registration
fees to the annual conference. Not more than one membership shall
conferred in any one year and the total number shall not exceed five at
any one time. Each honorary member present at the Annual Meeting shall
be entitled to one vote.
E. Special Life Membership may be
granted by majority vote of the Executive Board to retired past
presidents of this Association who have made a contribution to the
purpose of this Association so that their efforts deserve public
recognition. A recommendation will be presented to the Executive Board
for a Special Life Membership, thirty (30) days prior to the next
Executive Board meeting upon which the recommendation will be vote
upon.Such members shall not be required to pay annual dues or
registration fees to the annual conference. Not more than one membership
shall be conferred in any one year and the total number shall not
exceed twenty at any time. Each special life member present at the annual
meeting shall be entitled to one vote.
F. Annual Dues for each
class of membership shall be established by the Executive Board. Any
change to the existing structure shall be presented to the membership at
the Annual Meeting for approval or disapproval by majority vote. Annual
dues shall be payable on application for membership and as of January
first in each year thereafter.
G. Student Membership may be granted to
all students whether full or part-time currently matriculating in a
course leading to a degree in Accounting, Finance or any related field
and not qualifying in any of the other membership categories.
A. The elected officers of this Association shall be: President,
First Vice President, Second Vice President, Third Vice President,
Treasurer and Recording Secretary.
B. The President shall
preside at all meetings, appoint all committees and supervise all
activities of the Association. The President shall nominate an Executive
Director to perform such duties as may be required subject to approval
of the Executive Committee.
C. The Vice Presidents, in the
order of rank, shall preside at all meetings in the absence of the
President, supervise all standing committees, and perform such duties as
assigned by the President.
D. The Treasurer shall receive and
deposit all monies, disburse same as authorized, by check, and present a
report of such activity at the Executive Board Meetings and the Annual
E. The Recording Secretary shall keep the minutes of
all meetings and send copies to Executive Board members with the notice
of such meetings in addition to such other ordinary duties of the
F. The term of office of the President, First Vice
President, Second Vice President and Third Vice President shall be one
year, and they may be elected for one additional one year term. The
terms of office of the Recording Secretary, and Treasurer shall be one
year, and they may be elected for additional one year terms without
limitation. All officers shall be elected annually by notification to
the membership of the election, which shall include a ballot at least 30
calendar days prior to the close of the fiscal year, which ballot shall
be returned by the member no later than 15 calendar days prior to the
close of the fiscal year. The procedures for the election shall be
subject to the Executive Board adopting special rules as to the election
G. Officers may be replaced for cause by at least two thirds vote of the full voting membership of the Executive Board.
H. The elected officers of this Association shall only be nominated by
the Nominating Committee or may be nominated by the Regular Membership
at least 60 days in advance of the Annual Meeting. Nominations shall be
sent to the Executive Director who shall notify the membership at least
30 days prior to the Annual Meeting. All nominations shall follow the
Executive Board nomination policy which shall set forth the forms,
information and process to be used by the membership to evaluate the
A. The Executive Board shall consist of the elected officers, all
past presidents still eligible for regular membership, three at large
members, and up to four representatives from each of three geographical
areas designated as follows:
North shall consist of the following counties: Bergen, Essex, Hudson, Morris, Passaic, Sussex and Warren.
Central shall consist of the following counties: Hunterdon, Mercer, Middlesex, Monmouth, Somerset and Union.
South shall consist of the following counties: Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Ocean and Salem.
B. Three at large members and a Chairperson for each area shall be
appointed by the President, and said Area Chairperson shall appoint the
other three members from the regular membership in his/her area. Each
time a new President is elected, each area shall have at least one new
member, who shall not have served on the immediate preceding Executive
C. The Executive Board shall manage the affairs of the
Association, and should a vacancy occur in any elected office, shall by
majority vote appoint a successor to fill the office for the unexpired
D. Members may be replaced for cause by at least two thirds vote of the full voting membership of the Executive Board.
E. Any member of this Association who has heretofore been distinguished
by service as a member of the Executive Board of the Government finance
Officers Association of the United States and Canada shall serve on the
Executive Board of this Association after retirement, but shall not be
entitled to vote.
F. Notwithstanding Article IV A. any
Executive Board member duly elected or appointed whose place of
employment changes during the year of Executive Board membership shall
be entitled to remain as a member of the Executive Board until the
An Executive Director after being duly nominated by the President and
approved by the Executive Committee, shall be contracted by the
Association to perform such duties as the Executive Committee and/or
Board shall designate. The Executive Director may participate in
meetings of the Association but will not be permitted to vote on any
issue brought before the Executive Board or the general membership.
A. The President may appoint from among the active members such
committees required for the best interests of the Association in
addition to the following standing committees:
Committee - Consisting of the officers of the Association who may meet
on call of the President to authorize emergency expenditures, establish
legislative positions or adopt other necessary actions under emergency
situations. Any such actions shall be reported and subject to approval
of the Executive Board at the meeting next following the meeting of the
2. Nominating Committee - Consisting of three past
presidents of the Association, who meet the attendance requirement as
established by the Executive board, with a minimum of one such member
from each membership area, except that if there is no active past
president in any membership area, any active member from that area may
be appointed. A slate of officers shall be recommended for election at
the annual meeting. Notification, using the most current listing of
membership, of the proposed slate shall be sent to the membership at
least thirty days prior to the annual meeting. No member of the
nominating committee shall be eligible for nomination.
Finance Committee - Consisting of the Treasurer and two other members to
prepare the annual budget for approval by the Executive Board at the
first meeting following the annual meeting.
4. Fall Conference
Committee - At least half of the members including the Chairperson shall
be from the Executive Board and an effort will be made by the
Chairperson to make appointments of up to one half from the regular
membership. This Committee may establish a separate bank account for the
receipt of conference fees and payment of conference expenses. A
financial report shall be submitted to the Executive Board within ninety
days following the conclusion of the conference.
Committee - Consisting of all active past presidents and the First Vice
President to review all requests for financial aid or grievances from
the membership, and to review charges of unethical conduct against any
member of this Association. This committee shall be chaired by the most
immediate active past president and shall prepare recommendations for
the Executive Board within forty days of referral of any matter by the
B. A majority of each committee shall constitute a
quorum for the transaction of business. Each committee shall appoint
from among its members a Chairperson unless the president in appointing
such designates a Chairperson.
1. The Annual Meeting of the Association shall be held at the same
time and place as the Fall Seminar, or after notification of the
membership at least 30 days in advance at a time and place designated by
resolution of the Executive Board. Fifty members shall constitute a
quorum for the transaction of business.
2. Regular Executive
Board Meetings, at least six annually, shall be on call of the
President, and all members entitled to be present shall be notified in
writing by the Recording Secretary at least one week in advance of the
agenda to be transacted at such meetings. Ten voting members shall
constitute a quorum for the transaction of business.
Executive Board Meetings may be called by the President, a quorum of
the Executive Committee or Executive Board, or upon the written request
of at least fifteen members of the Association. No special meeting shall
be held without at least twenty four hours notice and shall be limited
to the transaction of business for which the special meeting has been
4. Robert's Rules of Order shall be the final authority on all questions of procedure not covered by these by-laws.
AMENDMENTS AND DISSOLUTION
1. These by-laws may be altered, amended or repealed by a two third
vote of members present at the regular Annual Meeting providing a copy
of the proposed amendment is sent to the members in a newsletter
preceding the meeting or by other means deemed appropriate at least
thirty days prior to the meeting.
2. Upon the dissolution of
the Corporation, assets shall be distributed for one or more exempt
purposes within the meaning of Section 501(c)(3) of the Internal Revenue
code, or corresponding section of any future Federal Tax Code.
Electronic Election Policy and Procedure
The GFOA of NJ Executive Committee voted to approve the following guidelines for implementation of electronic elections:
The rules need to address two steps, the nomination process and the election.
The first rule is a timetable to be adhered to for both of the processes.
May - Send notice to membership of ability to nominate at large.
June - Nominating Committee interviews and reviews resume's.
July - The Nominating Committee makes a report to the Executive Board. This would be the latest date but could be accomplished earlier.
Not later that Mid August but at least 30 days before the Annual Meeting a ballot is sent to the membership.
The membership must return the ballot not later than 15 days prior to the date of the Annual Meeting.
September - At the Annual Meeting the Executive Director announces the results of the election.
The second rule is the nominating process.
A notice is sent to the membership announcing that the nominations are being accepted for the elected officer positions.
The notice and blank resume form should be sent with instructions that it must be returned to the Executive Director at least 60 days in advance of the Annual Meeting.
All applicants would fill out an "Executive Board Officer Resume" form, providing GFOA service information, disclosure of any appearance or actual conflict of interest and a signature.
The Nominating Committee shall review the resumes and interview candidates for the purpose of recommending a slate of officers.
The Nominating Committee makes a report to the Executive Board.
A ballot and supplemental information is sent to the membership.
The ballot is returned to the Executive Directors attention.
Under the direction of the Executive Director and with consultation of General Counsel where needed the staff counts the votes and provides a tally to the Executive Director.
At the Annual Meeting, the Executive Director announces the results.
The Executive Director administers the oath of office or in his/her absence it may be administered by any Past President who is present.
To view the full Executive Board Manual Click here